We can’t wait to celebrate with you!
Prior to booking, please make sure to read through all our birthday policies and rules.
Party Packages:
Our birthday packages are set up as 2-hour events. You will have access to a private party room for 105 minutes starting 15 minutes before the beginning of your event. You have access to all of our public playrooms for the full 2-hours of your event. Your party attendant will help you execute all your party details on the day of your event so you can enjoy the party and your guests.
Party Capacity:
Children between 12-months and 12 years old count towards your party size. We anticipate 2 adults for every child on the Booking. This means that if you order our Classic Party for 10 kids, your party capacity is 30 people (10 kids and 20 adults).
- Additional Guests: Capacity is capped for each party at the number of kids plus two adults per kid. Additional Kids: Will count against your party total and you will be charged $25 per additional child. Additional Adults: Will be charged at $15 each and are admitted at the discretion of the manager on duty.
Shared Playground:
If you have a non-private event booked with us, please be aware that other events and play times may be occurring simultaneously to your event and your guests will be sharing the public playrooms with other guests. You and your guests can enjoy some privacy in your dedicated party room for the first 90-minutes of your event.
Decorations:
Ready Set Fun is a full-service birthday facility. Our aim is to take care of all components of the party itself so that you get to enjoy the day with the birthday child and your guests. Because of this, themed decorations are included in our Classic and Experience parties.
- Birthday Theme Components: Your birthday package includes a selection of themed plates, napkins, centerpieces, and birthday banner plus coordinating tablecloths for the kids’ table and dessert table. Specific design of a particular theme may differ from the designs shown on our website depending on supply availability.
- Custom Theme Options:We understand that we don’t offer every theme, and sometimes your child has a particular theme in mind. If this is your case, your Party Coordinator will offer you two options:
- Custom Option 1 – Customer-Supplied:You may choose to bring your own plates, napkins, six foot banner (that must fit our established hooks), tablecloths and table decor for your event. If you choose to bring your own supplies, you can drop off these specific components at our facility the week of your event in a designated bag with your name and we will set those items up for you before your party arrival time. If you want to add more decorations to your room, you will have access to your party room 15-minutes prior to the start of your event to complete any additional set-up. Your decorations must be self-standing as no decorations are allowed to be hung on the walls or ceilings. We also do not allow any piñatas.
- Custom Option 2:Ready Set Fun also maintains a set of solid-colored plates, napkins, tablecloths, centerpieces and birthday banners for customized parties. You can work with your Party Coordinator to choose from our range of colors of custom fashion plates and napkins and customize any of our decor bundles or decor items.
- Additional Items from the Decor Menu: Ready Set Fun maintains a full balloon business and stocks over 25 colors of latex balloons. If you are interested in additional Decor components to match a custom theme, please reach out to your Party Consultant, who will create a mock-up of the proposed design, as well as a quote. Customization of these items from our Decor menu will include a 20% custom-theme fee.
- Outside Decorations:Ready Set Fun operates a full balloon business and would love to take care of all your balloon needs! For this reason, and to maintain good operational flow between parties, we do NOT allow outside inflated balloons. If you would like to purchase your own balloons, they can only be brought in to RSF flat the week ahead of your party, and RSF will blow them up for a helium fee. This policy does not apply to private parties.
- Glitter, Confetti, Hanging Decorations, Piñatas: RSF does now allow the use of glitter, confetti, hanging decorations (walls, ceiling or windows) and piñatas. Use of any of these items will result in a $500 cleaning fee.
Outside Food and Drinks:
Ready Set Fun’s goal is to provide a full-service birthday experience, ensuring you spend your time having fun instead of planning and coordinating. Because of that, we have a full catering menu with lots of different options that meet many dietary restrictions. We do not permit outside food or drinks at our facility. Exceptions:
- Outside Cake: We do allow outside cakes / desserts and this is included in all our party packages.
- Allergies: Ready Set Fun is a peanut and tree nut free facility. That said, some products may have cross-contamination and we encourage you to ask ahead of time about our catering menu and cafe items if you need to be extra cautious. We do allow individual exceptions for outside food if your child, or a guest, has a severe allergy. In cases like this, you may bring in an individual serving for that guest (e.g. a special cupcake, individual serving of pizza, chicken nuggets, etc.) and use our catering menu for the rest of your party guests.
- Vegetarian, Vegan & Gluten-Free: Ready Set Fun offers a diverse range of menu items, including items that support vegetarian, vegan and gluten-free diets. All items are marked on our website with either (V) for vegetarian, (VG) for vegan or (GF) for gluten-free. As such, we suggest our vegetarian, vegan or gluten-free friends order from our catering menu.
- Our cupcakes are not gluten-free or vegan. If this is required, you may bring in an individual serving for the guest(s) or your own outside cake/cupcakes.
- Religious Exemptions: Ready Set Fun works hard to accommodate all diets, but its catering menu is not Kosher. If you keep Kosher, please reach out to us directly (contactus@readysetfun.com or 404.596.5566) to discuss your options.
Outside Vendors:
We do not allow any outside vendors for non-private events. Any outside vendors for private events must be approved by management and you will be asked to complete a third-party vendor agreement.
Goodie Bags:
If you’re bringing your own goodie bags, please make sure the bags are sealed and made prior to arrival and exclude any choking hazards such as hard round objects, hard candy and any products containing peanuts and tree nuts. Goodie bags should be distributed as guests are leaving the facility.
Shoe-Free Facility:
We are a shoe-free facility and socks are required for all adults and children. If anyone forgets, we have them for sale in our Cafe.
Waivers:
Active waivers for all children are required. We encourage you to ask your guests to sign it before your party to ensure a smooth check-in process. Waivers are good for one calendar year.
Click here to sign our waiver.
Adding Food, Drinks, & Decor:
You have until 3 days prior to your event to make minor changes to the details of your event for things like food, drinks, desserts, decor and number of attendees (within the minimum and maximum your time slot / room allows). All changes are subject to availability based on your date and time and our suppliers.
Additional Entertainment:
Booking additional Entertainment requires a deposit. If added after your original booking, you will be asked to pay a deposit for the additional Entertainment. All cancelations or changes to your additional Entertainment, or your overall Booking which contains additional Entertainment, within 14-days of your Booking Dates, will result in a forfeit of your deposit. If rescheduling your Booking, an additional Entertain deposit may be required.
Tardiness:
We can not extend your allotted time if you are late for your event. You will be asked to clear the private party room 90 minutes after the scheduled start time of your event and the playground 120 minutes after the scheduled start time of your party, unless you have paid for additional party time.
Deposits:
50% deposit is required at time of booking for all events.
Cancellation Policy:
- More than 30 days from your Booking Date: We offer a refund of your deposit, minus a 10% processing fee, only if you notify us of your cancellation by email a minimum of 30 days prior to your event date.
- Less than 30 days from your Booking Date: All deposits are non-refundable within 30 days of your event date with no exceptions. In addition, your deposit is non-transferrable, and we are NOT able to change the date or time of your event, or offer you a credit if you cancel within 30 days of your event date.
Room Assignments:
Your party start time selection will dictate which room you are assigned. Requesting a particular party room is subject to availability and may result in your party start time changing.
How to Read Time Slots:
Ready Set Fun has four party rooms. We stagger the start of each party by 30 minutes so that check-in and the playground are not overly crowded.
- Room 1: 15 Kids Party Minimum| 30 Kids Party Maximum
- Saturday Start Times: 10:00 AM, 12:30 PM, 3:00 PM, 5:30 PM (during extended hours)
- Sunday Start Times: 11:00 AM, 1:30 PM, 4:00 PM
- Room 2: 15 Kids Party Minimum| 30 Kids Party Maximum
- Saturday Start Times: 10:30 AM, 1:00 PM, 3:30 PM, 6:00 PM (during extended hours)
- Sunday Start Times: 11:30 AM, 2:00 PM, 4:30 PM
- Semi-Private Parties: Rooms 1+2. | Price based per kid with 30 kids as minimum | 60 kid maximum | 2 ½ hour party
- Saturday: 9:30 AM- 12:00 PM, 12:30-3:00 PM, 3:30-6:00 PM
- Sunday: 10:30 AM-1:00 PM, 1:30 PM-4:00 PM, 4:30 PM-7:00 PM
- Room 3: 10 Kids Party Minimum | 20 Kids Party Maximum
- Saturday Start Times: 9:00 AM, 11:30 AM, 2:00 PM, 4:30 PM
- Sunday Start Times: 10:00 AM, 12:30 PM, 3:00 PM
- Room 4: 10 Kids Party Minimum | 12 Kids Party Maximum
- Saturday Start Times: 9:30 AM, 12:00 AM, 2:30 PM, 5:00 PM
- Sunday Start Times: 10:30 AM, 1:00 PM, 3:30 PM
- Extending your Party: Party extensions of 30 minutes or 1 hour are subject to availability and additional fees. When you extend your party, we only extend the playtime portion of the party, not the private party room itself. Please reach out to your Party Coordinator if you would like to extend your party beyond 2-hours.
Headcount Changes:
Ready Set Fun is the premiere, clean and safe party facility for kids aged 1-8. We understand that this age group is especially prone to poorly timed illnesses and want to encourage all guests to come to RSF healthy. To facilitate this, we do not penalize the Booking Host if their headcount fluctuates down by one party size (as defined by 5 kids) or to the room minimum, whichever change is smaller, after the Confirmation Call.
- Initial Booking: Please review each time slots’ minimum and maximum party sizes before selecting which time slot / room will best fit your party.
- Example: You plan to invite your child’s entire class and some family friends, roughly 25 kids. We would recommend you look for time slots where the party size ranges from 15 to 30 kids, ensuring you’re in Room 1 or 2.
- Example: You plan to invite only a handful of classmates and some family friends, roughly 13 kids. We would recommend you look for time slots where the party size ranges from 10 to 20 kids, placing you in Room 3. You are welcome to reserve Room 1 or 2, but understand that the room minimum is 15 kids, regardless of how many RSVP.
- Party Size Changes: The Party Coordinator will call you the Monday or Tuesday before your party to finalize your party details. This is your opportunity to right-size your party down to your room’s minimum or up to its maximum capacity. Any changes after this confirmation must be minimal.
Fees:
We charge a 3% transaction fee and all events will be billed an automatic service fee (5% for non-private events; 15% for private events). These fees may not show in full on your original invoice, but will show in full on your final confirmation invoice prior to your event after all event information has been finalized and all changes are complete.
Experience Party Additional Rules
Our Experience birthday packages are set up as 2-hour events. You will have access to our Experience Room for 105 minutes starting 15 minutes before your party begins. You have access to all of our public playrooms for the full 2-hours of your event. Your party host will coordinate all the details on the day of your event so you can enjoy the party.
Children between 12 months and 12 years old count towards your party size. Experience parties are best suited for children 4 to 8 years of age.
Experience parties are set up as either 4, 8 or 12 kid events. We can accommodate up to 12 maximum children for additional fee of $55 per child subject to staff availability. Maximum of 2 adults per child permitted in the facility.
Still have questions?
Do you still have questions or need more information regarding our birthday events or any birthday policies?
Give us a call or text at (404) 596-5566 or email us at contactus@readysetfun.com for more information or to get help with booking your event!
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